Global Programs Co-ordinator, Graduate Research

• Annual base salary from $111,643 (HEW Level 7), plus 17% superannuation and annual leave loading.
• Full time, continuing
• Supportive, collaborative team with a hybrid working environment based at Macquarie University, Wallumattagal Campus, North Ryde

The Role

We are seeking an experienced Global Programs Coordinator who will provide high quality support to the Graduate Research Academy within Macquarie University. You will be a pivotal role in development and management of strategic international research training partnerships by coordinating legal agreements, supporting programs and overall recruitment process. Other key accountabilities of this role include:

• Development of institutional Graduate Research agreements and MoUs by liaising with relevant internal and external stakeholders, obtaining relevant supporting documentation, and coordinating approvals by designated authorities
• Coordinate cotutelle/ joint PhD proposals, ensuring the information provided by the prospective supervisor(s) is complete and the required department/faculty endorsement has been received, and determine the availability and allocation of relevant scholarship funding
• Provide high level advice on the development of cotutelle and joint PhD proposals and agreements to staff, relevant stakeholders at partner universities, and current and prospective candidates
• Monitor the status of institutional agreements, identifying those approaching expiry and supporting renewal processes (as required) in consultation with the Strategic Programs Manager
• Provide regular updates to the Admissions/Lifecycle Coordinator, Scholarship Program Manager, and other relevant staff on the status of cotutelle and joint PhD agreements, and advise of any changes to expected commencement dates
• Process variations to cotutelle and joint PhD agreements, ensuring expected on-campus and off-campus dates for candidates are accurately recorded in university systems and changes have been negotiated and communicated with partner institution

About Us

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Celebrating its 60th year in 2024, it was established as a bold experiment in higher education and designed to break from educational traditions to work in tandem with industry. Institutionally we strive for the extraordinary by challenging convention and embracing different views. Our pioneering culture has encouraged and inspired students, staff and collaborators to break free from conventional thinking, and to actively shape the complex issues that define the future of humanity.

Why work at Macquarie

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.

Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer:

• 17% Superannuation
• Subsidised onsite parking options
• Flexible working options
• Training and professional development
• Onsite childcare facilities
• Discounted health insurance (Medibank)
• Onsite vacation care
• Employee Assistance Program
• Subsidised membership at the Sport & Aquatic Centr
• Onsite GP, imaging & physio clinics

To Apply

Please apply online and attach your resume and a separate cover letter that addresses how you meet the selection criteria and qualifications (maximum 2 pages).

• A PhD or progress towards a PhD with significant relevant experience, or extensive experience and management expertise in or a combination of relevant experience and/or education and/or training in a field of university research administration and international research partnerships

• A minimum of 5 years' experience in coordination of an international research training partnership program at scale, including cotutelle and Joint PhDs across a range of international contexts.

• A minimum of 5 years at a similar level in developing and managing relationships with a wide range of internal and external stakeholders

• Extensive experience in coordination and delivery of international research partnership engagement initiatives

• Excellent administration skills and a demonstrated capacity to develop and implement effective operational processes and systems

• Exceptional written and verbal communication skills, including demonstrated ability to interact with a diverse range of internal and external stakeholders and negotiate positive outcomes to complex issues, and fluency in a language additional to English

• High level conceptual, analytical and problem-solving skills

• Excellent computing skills including a sound working knowledge of Microsoft Suite of programs and experience in the use of student information management systems and well-developed word processing and spreadsheet skills

• Excellent project management skills

Role Specific Requirements

• Identity
• Right to work
• Qualification check (if position requires tertiary qualification
• Work hours may vary from time to time to accommodate business needs

Specific Role Enquiries: Agnieszka Baginska, Strategic Programs Manager - Graduate Research, agnieszka.baginska@mq.edu.au

Closing Date: Tuesday, 19th August 2025, 11:59pm AEST

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

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